Manage

Files

Explains organization file access and lifecycle settings. Useful for managing uploaded file visibility, archive rules, delete rules, and retention behavior.

# Overview

The Files settings page lets you define the default behavior for files uploaded in your Org.
In the Manage platform, you can configure these settings in the Files section.

These settings apply to newly uploaded files and help you control both visibility and lifecycles without having to configure each file manually.

# Available Settings

The page contains two groups of settings:

• Visibility controls whether newly uploaded files are visible to anyone or only to members of your Org.
• Lifecycle policies control whether newly uploaded files are automatically archived or deleted.

# Visibility

Under Visibility, you can enable the Private Files toggle.

• When enabled, newly uploaded files are only visible to members of your Org.
• When disabled, newly uploaded files are not restricted by this Org-only privacy setting.

# Lifecycle Policies

Under Lifecycle policies, you can configure automatic retention rules for newly uploaded files.

# Archive and Delete Settings

Underneath each lifecycle section, you can configure the following settings:

• After Creation: The number of minutes after a file is uploaded that it should be archived or deleted.
• After Last Access: The number of minutes after a file is last accessed that it should be archived or deleted.

If only After Last Access is configured then file creation counts as the initial access event, and the retention period is calculated from the file's creation time.

# Notes

• These settings affect only newly uploaded files.
• Leaving all lifecycle fields empty disables automatic archiving or deletion for new uploads.